Mail merge in mac outlook

Drag the appropriate data types to their proper place in your form letter. In step four you determine which of your recipients are merged into the letter. Click Options and a Query Options window appears. In this specific case you choose groups of Address Book or Outlook recipients.

Step 2: Set up your mailing list

You do this in step five by clicking on the View Merged Data icon and clicking the right or left arrow buttons to move through the forms. As you click, new records are injected into your document. Finally, in step six you produce your merged email messages. You have three options: Answer to unasked question: Some people commented that the Generate Email Message option is grayed out for them. It is because your Mac must be configured to use Outlook as the default email client rather than Mail.

So, in short, this feature is incompatible with Mail. That last option is the one you want. Click it and in the Mail Recipient window that appears enter a subject for your message in the Subject field and click Mail Merge to Outbox. You'll see how to use rules fields in your primary merge file, so that you can use one file to do the heavy lifting of many different mail merge files and I'll show you how to troubleshoot some of the common issues that arise with mail merge so that you can tweak a file or a few settings and complete your project.

Whether you're new to mail merge, or have already created many merge documents, this course will take you on an ever deeper dive into the power of Microsoft Word for Mac.

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Mail merge and Office 2011 revisited

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What bulk mailing documents do you want to create?

To access Lynda. Visit our help center. Word Processing. Preview This Course. You can create multiple documents at once that are largely identical, and save personalized sections. In this course, discover how to use this popular feature to quickly build customized documents. Gini von Courter takes a deep dive into mail merge, showing how to efficiently create personalized letters, envelopes, labels, and even email messages.


  1. Mail Merge: Automatically generate and send personalized emails - HowTo-Outlook.
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She explains how to connect to data sources in Excel, create new data sources, and add attachments to merged email messages. Plus, she covers how to troubleshoot mail merge issues, use rules like If…Then…Else for advanced mail merges, and more. This course qualifies for professional development units PDUs.

To view the activity and PDU details for this course, click here.

Mail merge in Word for Mac

Topics include: Selecting recipients from Outlook and Apple contacts Selecting recipients from FileMaker Pro data Mail merging data from an Excel spreadsheet Filtering recipients Inserting merge fields Sending merged email Troubleshooting mail merged letters Creating personalized email messages Creating envelopes, labels, and directories Using rules for customized merges. Skill Level Intermediate.

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Message subject line: Your screen should now look something like this. The Mail Merge tab in the Ribbon of Word Your document should now look something like this. A new dialog will now pop-up.

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Click OK to complete the merge. Pressing OK will directly start sending the emails. Tool Tip! Starting your mail merge from Word is also possible.

Use mail merge to send bulk email messages - Office Support

The end-result is the same as starting it in Outlook. The main difference is the dialog box that you use to select the correct contacts but more about that later.


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  • The Task Pane panel will open on the right side of the document to choose the document type. Using the Mail Merge Wizard in Word to create a mail merge.

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